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1. Open Surveys Module
Click on the Surveys module available on the homepage
2. Open a Survey
Once you click on the Surveys module, a list of available surveys in Peoplebox will be displayed. Click the Open button next to the survey for which you want to view participant details
3. View Overall Survey Participation
After opening a survey, click Insights. Under Insights, you will see the Participation section. In this example, the total participation is shown as 73%. This means that 73% of the participants have completed the survey
Below this, you will see 8 out of 11 participants:
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8 represents the number of participants who completed the survey
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11 represents the total number of participants in the survey
The 73% is calculated as follows:
8÷11∗100=72.72 which is rounded off to 73%
4. Analyze Department Participation
Next, you will see the Department-wise Participation section. This section displays survey participation based on departments
In this example, there are three departments: Marketing, Software, and Customer Support
Above each department name, you will see a horizontal bar chart with a scale ranging from 0 to 100
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Marketing shows the highest completion rate at 100%
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Software and Customer Support both show a completion rate of 67%, which appears between the 60% and 80% marks on the scale
These values represent the survey completion percentage for each department
Note: For a department’s completion percentage to be displayed in this section, there must be at least 3 participants from the same department in the survey. If a department has fewer than 3 participants, it will not appear in the Department-wise Participation section
5. Hover to View Each Department's Participation Details
If you want to see participation details for each department, for example, the Software Department, you can hover over the department name in the Department Participation section
When you hover over a department, it will display:
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The department name
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The total number of participants in that department
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The number of participants who have completed the survey
For example, in the Software Department, there are 3 participants, of which 2 have completed the survey
Similarly, you can view participation details for other departments by hovering over their respective bars
6. Check Manager-wise Participation
The Manager Participation section shows which direct reports under a manager have completed the survey
A horizontal bar chart is shown for each manager, with the scale ranging from 0 to 100
For example, in the image, Tim's name shows a 100% completion rate, which means all of Tim’s direct reports included in the survey have completed their survey
7. Hover to View Manager-wise Participation Details
If you want to see participation details for each manager, you can hover over the manager’s name in the Manager Participation section
When you do this, it will display:
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The manager’s name
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Participation details, including how many participants have completed the survey and the total number of participants under that manager
For example, in the image, the total participants under a manager Phil are 3, and 2 participants from Phil’s team have completed the survey
This allows you to quickly view survey completion at the manager level
8. Open Participation Overview
If you want to see more detailed participation information, click on the Participation tab present inside the survey. This will provide a breakdown of participants and their completion status
9. View Completed Responses
In the Participant Overview, you can see a doughnut chart representing survey completion:
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Green section: Represents participants who have completed the survey. You can view both the count and percentage of completed participants under the Completed section. For example, the chart may show 73%, with 8 participants indicated in brackets who have completed the survey
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Dark orange section: Represents participants who have filled the survey but not yet submitted it. These are in Draft or Partial status. You can see the count and percentage under the Partial section
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Gray section: Represents participants who have not started the survey. You can check the count and percentage under the Not Started section
This allows you to quickly understand survey completion status, draft/partial responses, and participants who have not started
10. View Participation by Groups
You can view survey participation by different groups, such as Departments, Managers, Locations, Divisions, or Business Units
To do this:
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Select the group you want to view
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After selecting, a bar chart will be displayed showing participation based on the group you have selected
This allows you to quickly analyze survey completion across different organizational segments
11. Group Participation by Departments
If you select Departments, it will display department-wise survey completion data along with the completion percentage for each department
12. Download Group-wise Participation Data
If you want to download the group-wise participant data in CSV format, click on the Download icon as shown in the image
